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    TOWNSHIP OF ADELAIDE METCALFE AGENDA

 MONDAY, DECEMBER 21, 2020 6:00 PM
Adelaide Metcalfe Township Office
2340 Egremont Drive – RR #5 Strathroy, ON

 

AGENDA

MEETING TO BE HELD ELECTRONICALLY.  THE MEETING WILL BE AVAILABLE AS FOLLOWS AT

6:00 PM ON MONDAY, DECEMBER 21, 2020

https://www.youtube.com/channel/UCuBJ-_Hd5ZeC485odW1j3BQ

A)    CALL TO ORDER

 

B)    SILENT REFLECTION - **NOTE** CELL PHONES AND ELECTRONIC DEVICES TO BE SET ON SILENT OR VIBRATE

 

C)    DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

The Municipal Conflict of Interest Act requires any member of Council to declare a pecuniary interest and the general nature thereof; and, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.

 

 Name Item  Nature

 

D)    MINUTES OF PREVIOUS MEETINGS

1)        M-1 December 7, 2020 Minutes

 

E)    DELEGATIONS & TIMED EVENTS

 

6:05 PM  Chris Traini, County Engineer, County of Middlesex 

   Kerwood Park Improvement Plan

   DTE-1 Kerwood Park Report Dec 2020

   DTE-1 Cost Estimate Dec 9

   DTE-1 Sketch

   DTE-1 Sketch 2

   

 

 

 

 

 

 

6:20 PM  Jennifer Buchanan, Graham Scott Enns, Auditor

   2019 Financial Statements – Draft – Open Session

   Adelaide Metcalfe Township 2019 Draft

   

 

   That Council hold a Closed Session meeting as provided for                                                                         as per Section 239               (2) of the Municipal Act, 2001, as               amended:

   (i) a trade secret or scientific, technical, commercial, financial or labour                                                                       relations information, supplied in confidence to the municipality or local                                                                       board, which, if disclosed, could reasonably be expected to prejudice                                                                       significantly the competitive position or interfere significantly with the                                                                       contractual or other negotiations of a person, group of persons, or                                                                                     organization;

 

   (j) a trade secret or scientific, technical, commercial or financial                                                                        information that belongs to the municipality or local board and has                                                                                     monetary value or potential monetary value;

 

   - 2019 Audit Findings

 

 

F)     CORRESPONDENCE

  1. Upcoming Conferences/Seminars/Meetings

1)           Regular Council Meeting - Monday, January 11, 2021

2)           ROMA 2021 Virtual Conference – January 25 – 26, 2021

3)           Regular Council Meeting - Monday, February 1, 2021

4)           Regular Council Meeting – Tuesday, February 16, 2021

5)           OGRA 2021 Virtual Conference – February 22 – 25, 2021

 

  1. Recommended Reading

1)           CC-1 ABCA - December 17-Agenda-Board of Directors

CC-1 ABCA GM'sReport-Dec 17 2020

CC-1 ABCA November 19 -BoardMeetingMinutes

 

  1. Action Required

1)        CC-2 Carleton Place - Resolution COVID 19 Childcare Funding

2)        CC-3 Southwest Middlesex - Resolution - CN Drainage

 

 

G)   STAFF REPORTS

1)     DS-1 Beaver Procedure with Municipal Drains

2)     PWM-1 MOU Report December 2020

PWM-1 MOU Resolution Attachement

3)     C-1 Accounts Payable Staff Report Dec 1-16 2020  

C-1 Accounts Payable Dec 1 to Dec 16 2020 Listing

4)     C-2 Accounts Payable - Year End Payments

 

 

H)    OTHER BUSINESS

 

 

I)       PLANNING AGENDA – COMMITTEE OF ADJUSTMENT AND PUBLIC MEETING – 7 PM

 

  Minor Variance, 27748 Kerwood Road, Alex Clarke

  A07-2020 Clarke Public Notice

  A07-2020 Clarke Location Map

  A07-2020 Clarke Application

  A07-2020 Clarke Report

  A07-2020 Clarke Key Map

 

  Consent Application, 4747 Walkers Drive, Authorized Agent: Lavern Kirkness

  B04-2020 MacDougall Public Notice

  B04-2020 MacDougall Location Map

  B04-2020 MacDougall - 4747 Walkers Drive - Application

  B04-2020 MacDougall (4747 Walkers) Recommendation Report 

  B04-2020 MacDougall - 4747 Walkers Drive - Key Map 

  B04-2020 MacDougall - 4747 Walkers Drive - Kirkness Planning Report

  B04-3030 Addendum letter to revise zoning portion October 27, 2020 - 4747 Walkers Drive

  B04-2020 Addendum 4747 severance sketch part 1 July 15, 2020

  B04 2020 Addendum 4747 severance sketch - PLAN 2 parcel to be severed July 15, 2020

  

  Consent Application, 4695 Walkers Drive, Authorized Agent: Lavern Kirkness

  B05-2020 MacDougall Public Notice

  B05-2020 MacDougall Location Map

  B05-2020 MacDougall - 4965 Walkers Drive - Application

  B05-2020 MacDougall (4965 Walkers) Report 

  B05-2020 MacDougall - 4965 Walkers Drive - Key Map

  B05-2020 MacDougall - 4965 Walkers Drive - Kirkness Planning Report

  B05-2020 Addendum cov let- planning brief to revise zoning portion October 27, 2020 - 4965 Walkers Drive

  B05-2020 Addendum 4965 SEVERANCE SKETCH Plan 1 of 2

  B05-2020 Addendum 4965 SEVERANCE SKETCH Plan 2 of 2

 

  Consent Application, 2229 Patterson Drive, High and Ina Dodge

  B06-2020 Dodge Public Notice

  B06-2020 Dodge Location Map

  B06-2020 Dodge Application

  B06-2020 Dodge Report

  B06-2020 Dodge Key Map

 

  Zoning By-law Amendment, 27749 Havelock Street, Jason Bierworth & Jackie Morin

  Z10-2020 Bierworth Morin Public Notice

  Z10-2020 Bierworth Morin Location Map

  Z10-2020 Bierworth Morin - Application

  Z10-2020 Morin Report.docx

  Z10-2020 Bierworth Morin Key Map

 

 

 

 

Official Plan Amendment & Zoning By-law Amendment, 1782767 Ontario Inc O/A Sydenham Ridge Estates, 1425 Melwood Drive, Authorized Agent:  Casey Kulchycki

OPA1 Z02 2020 1782767 Ontario Inc Public Notice 

OPA01 Z02 2020 1782767 Ontario Inc Location Map

Z02 2020 1782767 Ontario Inc Application

OPA01 2020 1782767 Ontario Inc Application 

OPA01-2020_Z02-2020 Sydenham Ridge Recommendation Report_DRAFT 

OPA01 Z02 2020 1782767 Ontario Inc OP Amendment

OPA01 Z02-2020 1782767 Ontario Inc Planning Report Feb 2020

OPA01 Z02 2020 1782767 Ontario Inc Key Map

OPA01 Z02 2019 1782767 Ontario Inc Planning Justification Report

OPA01 Z02 2020 1782767 Ontario Inc Addendum to Justification Report

OPA01 Z02 2020 1782767 Ontario Inc Addendum to Planning Justification Report #2

OPA01 Z02 2020 1782767 Ontario Inc Letter from MMAH Jan 2019

OPA01 Z02 2020 1782767 Ontario Inc Letter from Zelinka

OPA-1 Z02 2020 - Cocktail Barn Review (1)

19-072_Trev Kellar

 

 

J)     COURT OF REVISION – KNIP-BALL DRAIN

  December 21, 2020, 7:30 PM

The purpose of the meeting is to hold the Court of Revision for:

 

This is pursuant to the report prepared by Mike DeVos, Drainage Engineer, Spriets Associates dated May 11, 2020 which was considered and adopted at the Consideration Meeting held on November 2, 2020 and pursuant to By-law No 70 of 2020 which received two (2) readings by Council at its regular meeting on November 16, 2020.

This sitting of this Court of Revision was duly appointed by Council on November 2, 2020.

Section 54(1) of The Drainage Act provides that the decision of the Court of Revision can be appealed to the Drainage Tribunal within twenty-one (21) days from the date of the Court of Revision.

The final day for appeal is Monday, January 11, 2021.

At the first Council meeting after this date the third reading to By-law No 70 of 2020 will be given.

COR – Knip-Ball Drain 2020 Agenda

 

1. Call to Order

 

2. Declarations of Conflict of Interest

 

3. Adoption of Published Agenda

 3.1. Court of Revision Agenda for December 21, 2020

Moved by ________________

Seconded by ________________

That the published agenda for the December 21, 2020 Court of Revision be

adopted as presented.

 

4. Appeals from Landowners

The Chair will advise that the purpose of the Court of Revision is to hear appeals

regarding the Schedule of Assessment only. The Schedule of Assessment may be

altered but the total assessment must remain the same. If one assessment is reduced

then another must be increased to balance.

- None Received

 

5. List of Written Appeals of Assessment Received by the Clerk

 5.1. Waiver of Appeal Rights

- None Received

 

6. Engineer to Provide Background on the Drain and the Proposed Project (if required)

 Knip-Ball Drain 2020-Consideration Notice

 COR - Knip Ball Drain 2020

 219031 Knip-Ball Drain 2020 report 

 Knip-Ball Drain 2020 - Dwg

 

7. Questions from Landowners

 

8. Court of Revision Decision

Moved by ________________

Seconded by ________________

That the assessments contained in the report for the Knip-Ball Drain 2020, as prepared by Mike DeVos, Drainage Engineer, Spriets Engineering, dated May 11, 2020, be confirmed as presented.

 

9. Adjournment

Moved by ________________

Seconded by ________________

That the Court of Revision for Knip-Ball Drain be adjourned at _______.

 

 

 

 

 

K)    CLOSED SESSION

 That Council hold a Closed Session meeting as provided for as per Section 239 (2) of the               Municipal Act, 2001, as amended:

 (b) personal matters about an identifiable individual, including municipal or local board  employees;

 (d) labour relations or employee negotiations;

 (f) advice that is subject to solicitor-client privilege, including communications necessary for               that purpose;

 - Human Resources – Fire Chief Agreement

 - Human Resources – Compensation Grid

 -Contractor Agreements with Township of Adelaide Metcalfe

 

L)     RISE AND REPORT

 

M)   BY-LAWS

1)     BL-1 Bylaw No 80 of 2020 Zoning Bylaw Amendment 27749 Havelock Street

BL-1 Bylaw No 80 of 2020 Zoning Bylaw Amendment 27749 Havelock Street Schedule A  

2)     BL-2 Bylaw No 81 of 2020 Official Plan Amendment 13 1782767 Ontario Inc 1425 Melwood Drive

3)     BL-3 Bylaw No 82 of 2020 Zoning Bylaw Amendment 1782767 Ontario Inc 1425 Melwood Drive

BL-3 Bylaw No 82 of 2020 Zoning Bylaw Amendment 1782767 Ontario Inc 1425 Melwood Drive Schedule A

4)     BL-4 Bylaw No 83 of 2020 Procedural Bylaw

5)     BL-5 Bylaw No 84 of 2020 Appoint Fire Chief Arend Noordhof

6)     BL-6 Bylaw No 85 of 2020 Road Use Agreement WPD Mutatis

BL-6 Mutatis Mutandis Amending Agreement 2020 - Final (Unsigned)

7)     BL-7 Bylaw No 86 of 2020 Confirm Council Proceedings  

 

 

N)    ADJOURNMENT